Funding Tracker
2026-06-08
Memorial's new Travel Expense Management Policy and related procedures open for consultations
The new Travel Expense Management Policy is currently is ready for consultation. Please share your comments and feedback with the Policy Office at policy@mun.ca.
You can review a copy of the proposed new policy here.
Background: In December 2025, the President’s Executive Council (PEC) approved a policy proposal related to the development of a new travel policy and updated procedures, with the intent of consolidating the following policies into one travel policy for the university:
Summary of Work to Date
This policy work aligns with Memorial’s commitment to address 2023 recommendations of the Auditor General’s Office, which included updating policies as well as reviewing the oversight of the travel policies.
After a review of travel policies and procedures of comparator and U15 universities, it was determined that the typical approach is one travel policy and the development of other related procedures as required. In this drafting phase, a similar approach has been adopted, anticipating that separate, but more detailed procedures for involved processes such as travel authorization, expense management and reimbursement will be helpful.
Policy and procedure review and drafting was conducted by a dedicated Travel Expense Management Policy working group, chaired by the director, Office of the Associate Vice-President (Finance) and Chief Financial Officer. As a result of two calls for early consultation via Newsline, the working group met with those who responded to the call to identify current policy challenges and opportunities. The working group looks forward to hearing from more members of the Memorial community through this public consultation phase.